Managing workplace visitors isn’t just about logging names—it’s about ensuring safety, efficiency, and control. Video intercom systems are revolutionizing how businesses monitor and manage entry points. Read our blog for more information.
Commercial office or workspaces receive a lot of footfall daily. For example, in Bahrain, offices are visited by employees, delivery executives, building staff, and other visitors as necessary. Naturally, it isn’t possible to keep track of everyone or where they are going without a visitor management system.
These systems allow you to track your visitors’ movement inside your office building, take photos of them at the entrance, and much more. However, these systems do not allow you to continually track your visitors or their activities inside a particular building of your office.
That’s where a video intercom system for your business spaces comes in. But what exactly are video intercom systems, and how will they help you streamline your visitor management?
Let’s explore below.
What Is a Video Intercom System?
Video intercom systems are devices that let you see and interact with your visitors before you let them in or prevent them from going out. Modern video intercom systems can also be integrated with your office door locks and attendance software.
For example, by integrating these systems with your door locks, you can prevent them from entering or leaving, depending on their actions.
Let’s now continue to explore how using a video intercom system for your business spaces can help you manage your visitors efficiently.
How Do Video Intercom Systems Enhance Visitor Management in Offices and Other Workplaces?
Using video intercoms helps you streamline your visitor management process in the following manner:
Enhanced Workplace Security & Access Control
Your security personnel can visually identify and tag your visitors before letting them into your premises. You can also have your security personnel conduct a short interview with them to gauge their intentions.
In case they find the answers suspicious, they can simply block the visitor from entering.
Your security personnel can also prevent your visitors from escaping if they are allowed in but perform suspicious actions inside the premises. For example, say your visitor management system lets someone come in if they have the right badges. However, if that person starts going to places they shouldn’t, you can track their movement with the video intercom systems.
Video intercom systems can also be integrated with alarms or entryways.Once an unauthorized person enters the premises, the video intercom system will visually log their entry and trigger an alarm. It will also initiate a door shutdown entry process.
Another way you can augment your workplace security is by consulting with video surveillance services in Bahrain. They will be able to guide you as to the type of video intercom systems that you should opt for.
Improved Efficiency at Front Desks
By installing a video intercom system at your workplace, you can re-allocate your staff for other purposes and free up the need for a front-desk reception. Your security personnel or staff can manage the entry or exit process remotely from a centralized security console room.
You will therefore be saving on the costs associated with hiring extra security personnel to guard every access point.
Apart from that, using a video intercom system for your business spaces will help you streamline the entry and exit of people during peak office hours. For example, say you have a business summit. In such a scenario, your security staff can remotely allow the attendees to come in after their credentials are verified.
You also do not have to hire staff to manually skim entry/exit records. That’s because video intercoms have record-keeping capabilities, which will let you scan the entry of people at any given time. This can help you review your workplace security and also use this data for security drills, as relevant.
Better Visitor Experience
Using a video intercom system will allow you to speed up the time spent by guests manually checking into your offices. Your security personnel can visually identify the visitor, and then use the visitor management system to send a sign-in QR code.
The visitor can scan the QR code to register themselves, during which they might have to download the app associated with the visitor management system.
Your security team will receive the details of the visitor and then send a text message through the app. The message will contain the details of the visitor’s destination, such as the cabin, floor, etc.
Alternatively, they might decide to guide the visitor verbally, through the speaker in the video intercom system.
For example, say a legitimate visitor to your workplace, such as a business visitor, is late for a meeting at your workplace. In such a scenario, your team can identify the visitor through their facial features, and then let them in through the QR code sign-in process easily.
Scalability & Remote Management
Using video intercom systems will help you streamline your operational efficiency and scale up operations as and when needed. They can help your staff handle high footfall during peak hours in all your offices.
Your video intercom systems can also be scaled up to handle increased footfall in case you take new premises. This is due to IP-enabled video intercom systems, which rely on the existing network.
So you can add new premises or access points through the central server or network.
Video intercom systems are also ideal for hybrid teams, since you can control the entry and exit of your team through apps without physically being present there.
In Review
Video intercom systems streamline visitor management, boost security, and enhance the professional experience at every entry point. So they are a smart investment for modern workplaces.
Ready To Modernize Your Visitor Management System?
Book a free consultation with a reputed provider of video-enabled intercoms in your country or city today!
